FOIA Information

The Freedom of Information Act (5 ILCS 140) was enacted to provide the public with a mechanism to observe government in action and to monitor the actions that government takes by guaranteeing access to government documents and records.

The Village of Sugar Grove understands the importance of providing accurate information to the public to better facilitate the decision making process that helps shape our community. As such, the Village has made available the following methods for obtaining information.

Submitting a FOIA Request

All requests for records should be submitted to the Sugar Grove Freedom of Information Officer:

Cynthia Galbreath
10 S. Municipal Drive
Sugar Grove, IL 60554
Phone: 630-391-7200   Fax: 630-391-7210  Email: vclerk@sugargroveil.gov

Requests may be submitted by mail, fax or emailed. To assist the Village in replying to your request it is suggested that you use our online form for tracking purposes, however, one is not required. Should you email or fax the form you will receive a response that the form has been received. Should you not receive a response, within one working day, please call the above number to verify receipt.

Submit a Freedom of Information Request – Non Police Department Information

Submit a Freedom of Information Request – Police Department or Police Report Request

Frequently Requested Documents

Many public records are already available on the Village’s website so it may be unnecessary for you to file a FOIA request. In our effort to provide you access to public information, the Village maintains a Transparency webpage to centralize links to these common documents. You will find items such as:

Village Board Information Agendas & Minutes Audit Documents
Vouchers Union Contracts Village Directory
Meeting Schedule Compensation Information Water Quality Report
Electrical Aggregation TIF Information Permits

View Commonly Requested Information

Fees for copies of records are as follows:

  • Black and white copies (letter or legal size) No charge for the first 50 (fifty)pages
  • $0.15 per page thereafter
  • Color copies $.015 per page
  • Certification $1.00 each
  • Maps (zoning, comprehensive plan or others) $30.00/large, $15.00/small
  • Comprehensive Zoning Plan/Book $10.00 for entire plan/book
  • Mailing – Cost of postage
  • All fees must be paid prior to release of public records.
  • Documents are furnished free of charge or at a reduced rate if:

A reduction or waiver of fees is in the public interest in that it is for the health, safety, welfare or legal rights of the general public; and it is not for the principal purpose of personal or commercial benefit.

Response Time Frames

The Village will respond to a request within five business days as required by The Freedom of Information Act. The Act allows the response to be extended up to an additional five business days under certain circumstances. If an extension is required, the reason for the extension will be cited as allowed under Section 5 ILCS 140/3(e) of the Act.

Please be advised that on occasion, requests for documents (by their very nature) can be vague and non-specific. You may not know exactly what you are looking for.  In those instances, we endeavor to do the very best we can to comply with your request, however, depending on the request, we may misunderstand exactly what it is that you are looking for. If, after reviewing our response, you feel that we have not understood your request or you believe another document or documents may better fulfill your request, please call us and we would be happy to discuss it with you to attempt to better fulfill your request, if possible.

More Information

For additional information regarding FOIA, see the Illinois Freedom of Information Act and the Illinois Attorney General’s Office website.

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